Collect Requirements Tools and Techniques - Group Decision Making Techniques



There are many tools and techniques of the Collect Requirements Process. We have discussed a few them in an earlier article. In this article we are going over the Group Decision Making Techniques.

Large projects typically have numerous stakeholders and it is quite possible that they have conflicting requirements. While discussing requirements as a group activity like Focus Groups or Facilitated Workshops can reduce such conflicts we would ultimately need to resort to Group Decision Making Techniques to make decisions on what requirement to choose between the two conflicting ones.

Below are the Group Decision Making Techniques,

1. Unanimity - Everyone in the group agrees on the decision

2. Majority - More than half of the group agree on the decision

3. Plurality - Idea with the most number of votes win

4. Dictatorship - One person makes the decision for the group

Check more articles on Scope Management

Collect Requirements Tools and Techniques - Interviews, Focus Groups and Facilitated Workshops



We have already discussed the Collect Requirements Process and in this article we will go over some of the tools and techniques used in this process viz. Interviews, Focus Groups and Facilitated Workshops.

Do note that these are not the only three tools used in this process but covering all of them in a single article could be quite boring! With that out of the way, let's get down with the first one,

1. Interviews - As obvious as it sounds. One-on-one interviews with the stakeholders are the best way to collect requirements and tap into the expectations from the product or service that the project is creating

2. Focus Groups - Think of this as interviewing a group of people together. In your one-on-one interviews, you might notice conflicting requirements and the best way to keep these at bay is to have a group of stakeholders work as a focus group to come up with requirements. As a Project Manager, conducting these focus groups meeting could very well be in your kitty

3. Facilitated Workshops - Ever heard of Joint Application Design or JAD session? These are typically full day workshops that last for a couple of a days or more. These are conducted by moderators resulting in structured group conversations brainstorming the requirements. It minimizes issues, misunderstandings, conflicting or duplicate requirements as all the stakeholders are part of the workshop

Check more articles on Scope Management

The Critical Need for Cross-Functional Support - Achieving Greater Agility

Do you need PMP Certification? | Who should get PMP and why?



PMP Pre-requisites - PMP Exam Eligibility Requirements
https://www.youtube.com/watch?v=9SENm7qL6us

How much does real life project management experience helps in the PMP exam?
https://www.youtube.com/watch?v=hojyynzIuMU

PMI Certifications - Which certificate is right for you?
https://www.youtube.com/watch?v=Vs9aQINOGMo

PMI Certification Types | Which certification is right for you? | PMP PgMP PfMP CAPM ACP RMP PBA SP
https://www.youtube.com/watch?v=VylEtIIxJcE

Project Management Salary Survey Report by PMI
https://www.youtube.com/watch?v=YCj167d3FSk&list=PLLRADeJk4TCLc6ERmL5czEs30gu7E__tY

SHOP FOR PMP AT AMAZON INDIA
http://amzn.to/2xjhXlS

The Vital Role of Culture and Commitment - Achieving Greater Agility

Collect Requirements Process



Collect Requirements is another process in the Planning Process Group corresponding to the Scope Management Knowledge Area.



As the name suggests, collect requirements is the process of collecting the project requirements but it also deals with some decision making techniques and requirements collecting techniques (which we will discuss in a future article).
To start with, it is important to understand that collect requirements process is all about determining, documenting and managing stakeholder's requirements to meet the project objectives. In order to meet the project objectives, you need to clearly define and understand what those objectives are.
As a Project Manager or someone who is responsible for collecting requirements, it is your responsibility to ensure the requirements are not just collected but also translated correctly throughout the project so that they are (in a software project) accurately documented, designed, coded, tested and deployed.

Check more articles on Scope Management

Number of Questions related to each domain in the PMP Exam | Exam Content Outline



The following table identifies the proportion of questions from each domain that will appear on the examination. These percentages are used to determine the number of questions related to each domain and task that should appear on the multiple-choice format examination.


EXAM CONTENT OUTLINE DOCUMENT
https://www.pmi.org/-/media/pmi/documents/public/pdf/certifications/project-management-professional-exam-outline.pdf

EVERYTHING THAT YOU NEED TO KNOW ABOUT PMP EXAM
https://www.youtube.com/watch?v=jqxXbopRiB8

2 IMPORTANT READS BEFORE ATTEMPTING PMP
https://www.youtube.com/watch?v=vDHNcr6CqlU

PMP EXAM TIPS PLAYLIST
https://www.youtube.com/watch?v=0eNcn4UY92Q&list=PLLRADeJk4TCLJiQ-zQx0Gs5JXZ-o98OHC

PMP CERTIFICATION INFO & FAQs
https://www.youtube.com/watch?v=iQylrWVQmrM&list=PLLRADeJk4TCLhrtHOEB3wG6CYtNC9EA7s

Functional and Non-functional Requirements



There are two types of requirements viz. Functional and Non-functional requirements.


Functional Requirements
These form the behavior of the product. Some examples of functional requirements are,
  • New features
  • Bug fixes
  • New behavior


Non-functional Requirements
These are implicit expectations from the product. Since these are expected features and not specifically documented requirements, they are also known as 'Quality Attributes'. Some examples of non-functional requirements are,
  • Performance
  • Reliability
  • Error handling
  • Ease of use
Check more articles on Scope Management

Top 10 Countries that Pay the Highest for Project Management Jobs

Top 5 Countries with Most Number of Project Management Jobs

A Spectrum of Approaches - Achieving Greater Agility

Project Selection - Murder Board



'Murder Board' might not really sound like a Project Selection Process but then again it is meant to be more of a Project 'Rejection' Process.

The Murder board is basically a committee that plays the ‘devil’s advocate’ and asks questions majorly seeking the justification for approving the project. This board usually comprises of senior managers, subject matter experts and could even include the project sponsor. Meanwhile, the Project Manager might be asked to make the presentation and defend the project and counter all the queries of the board members

The main focus here is to find reasons why the project should NOT be selected. However, the caution here is to ensure that the members of the board should highly knowledgeable in the respective domain and a project should not be ‘murdered’ just for the sake of being a candidate of the murder board.

The presenters should also take any constructive criticism very positively for this whole process to effectively work

Plan Scope Management Process



Plan Scope Management is the first process in the Scope Management Knowledge Area that falls under the Planning Process Group.



At the outset, this process defines how the project scope would be

- Defined
- Validated
- Controlled

In simpler terms, Plan Scope Management process specifies the approach that the project team will take to define what will be in the project scope and what will be out of it.

There are two outputs of this process,

1. Scope Management Plan
2. Requirements Management Plan

Scope Management Plan

Scope Management Plan keeps the project team on track by detailing the processes that the team will follow while the scope is being documented, WBS is being created and also help with validating and controlling the scope during the course of the project

It should be noted that in addition to laying the ground rules for writing the scope document, the Scope Management Plan also details the processes the project team will use to come up with the WBS. 

Requirements Management Plan

Requirements Management Plan describes the processes that the project team will use to collect and document the project requirements and maintain that document throughout the course of the project

It basically defines the approach that the project team will take to planning, reporting and keeping track of the project requirements. This document is also used to describe the prioritization process for requirements and how the Requirements Traceability Matrix will be built

All in all, the plan scope management process helps the project team to think through everything they would need to do to keep the project focused on the right work from beginning to end

Check more articles on Scope Management

Everything that you need to know about PMP Exam | How many questions to answer to clear PMP?

Essential Influence of the C-suite - Achieving Greater Agility

Who are Project Managers? | What does it take to be a PM? | Qualities of a PM



As defined by PMI, Project Managers are organized, passionate and goal-oriented who understand what projects have in common, and their strategic role in how organizations succeed, learn and change.

WHO ARE PROJECT MANAGERS
https://www.pmi.org/about/learn-about-pmi/who-are-project-managers

LEARN ABOUT PMI
https://www.pmi.org/about/learn-about-pmi

PMP CERTIFICATION INFO & FAQs
https://www.youtube.com/playlist?list=PLLRADeJk4TCLhrtHOEB3wG6CYtNC9EA7s

SHOP FOR PMP AT AMAZON INDIA
http://amzn.to/2xjhXlS

PMP STUDY PLAN
http://www.pmplounge.com/p/7-weeks-is-good-enough-time-to-dedicate.html

PMP PREPARATION RESOURCES
http://www.pmplounge.com/p/pmp-preparation-resources.html

Agile vs Predictive | Difference between and Agile Practices and Predictive Practices



As mentioned in the report, Achieving Greater Agility - Agile allows teams to deliver projects piece by piece and to rapidly adjust as needed. Predictive calls for most of the planning to be done up front, then follows a sequential process. Go through the video for the full list of differences

ACHIEVING GREATER AGILITY REPORT BY PMI
https://www.pmi.org/learning/thought-leadership/series/achieving-greater-agility/deliver-projects-better-with-any-approach

CHANGE MANAGEMENT PLAYLIST
https://www.youtube.com/watch?v=2L5ap1VKNMY&list=PLLRADeJk4TCJTUJ44lVTSxuHXBgW70EHA

ALL THINGS AGILE
https://www.youtube.com/watch?v=axUyNRvQZvo&list=PLLRADeJk4TCLMWqZca7M8ITG68PDD-BN8

SHOP FOR PMP AT AMAZON INDIA
http://amzn.to/2xjhXlS

PMP STUDY PLAN
http://www.pmplounge.com/p/7-weeks-is-good-enough-time-to-dedicate.html

PMP PREPARATION RESOURCES
http://www.pmplounge.com/p/pmp-preparation-resources.html

Top 10 Countries with Highest Project Manager Salaries



As per the latest Project Management Salary Survey report, PMI reveals the top 10 countries that pay the highest to Project Managers. Below are the top three (check out the video for the entire list and the exact annual salaries)

1. Switzerland
2. United States

3. Australia

PMI REPORT
https://www.pmi.org/-/media/pmi/documents/public/pdf/learning/10-top-salaries.pdf

PMI 2018 JOBS REPORT BY PMI
https://www.youtube.com/playlist?list=PLLRADeJk4TCLQg2JZbC92EGjzcJGOAaIM

SHOP FOR PMP AT AMAZON INDIA
http://amzn.to/2xjhXlS

PMP STUDY PLAN
http://www.pmplounge.com/p/7-weeks-is-good-enough-time-to-dedicate.html

PMP PREPARATION RESOURCES
http://www.pmplounge.com/p/pmp-preparation-resources.html

Overview of Integration Management



We look into all the processes and major deliverables from the Integration Management Knowledge Area. We also take a brief look into the newly added 'Manage Project Knowledge' process in the PMBOK6

Below is the table that has been referred to in the video,


INTEGRATION MANAGEMENT PLAYLIST
https://www.youtube.com/watch?v=Erd8OlmXiFg&list=PLLRADeJk4TCLCkrwbpg3C7l0LsYzZPwZH

INTEGRATION MANAGEMENT FAQs PLAYLIST
https://www.youtube.com/watch?v=Y3pBqorQW5A&list=PLLRADeJk4TCLrX6lXJhyrLqtgw-iUCl31

INTEGRATION MANAGEMENT ARTICLES
http://www.pmplounge.com/p/project-integration-management.html

If Documentation is a part of the Project Scope, what is the value of it?



This question came to life after we discussed how the Project Management Plan was actually a part of the Project Scope (even though you do not deliver it to the customer and keep it with yourself!)

If there are documents that are delivered to the customer, shouldn't the Project Team concentrate and make efforts to complete the project instead of doing documentation? If your project team has the same question, its time to justify documentation with the value it carries.

Documentation is,

1. Absolutely the best way to keep track of the work done, strategies used, changes that occurred and every other minute detail

2. Absolutely the best way to avoid the ‘blame game’

3. Absolutely the best way to keep everyone on the same page to make sure there are no unpleasant surprises and unknown risks


4. Absolutely the best way to transfer knowledge

Is a Project Management Plan part of the Project Scope?



Before discussing this question it is important to understand what exactly Project Scope is.

Although certain artifacts and deliverables might not be delivered to the customer, they are still a part of the Project Scope and thus the Project Management Plan (and any other designated artifact for that matter) is indeed a part of the Project Scope

SCOPE MANAGEMENT PLAYLIST
https://www.youtube.com/watch?v=S3UI2u2L1EQ&list=PLLRADeJk4TCKIr--TDiERNdEvqSIMeOBM

SCOPE MANAGEMENT FAQs
https://www.youtube.com/watch?v=Zup8J-IGo_8&list=PLLRADeJk4TCLL5biuiHD3LJN8jpN2jinz

PROJECT MANAGEMENT PLAN PLAYLIST
https://www.youtube.com/watch?v=7DckHLwzEx0&list=PLLRADeJk4TCJWFyNZZhJ8Pm5Ek0ohToOS

SHOP FOR PMP AT AMAZON INDIA
http://amzn.to/2xjhXlS

PMP STUDY PLAN
http://www.pmplounge.com/p/7-weeks-is-good-enough-time-to-dedicate.html

PMP PREPARATION RESOURCES
http://www.pmplounge.com/p/pmp-preparation-resources.html

PMI 2018 Jobs Report: Growth Patterns

2018 PMI Exam Changes



Not just PMP but many other PMI exams are changing! Below is the updated list as of January 2018,


PMP - 26 March, 2018
CAPM - 21 May, 2018
PMI-ACP - 26 March, 2018
PgMP - 25 June, 2018
PMI-PBA - Q2 2018

PMI LINK - 2018 EXAM CHANGES
https://www.pmi.org/certifications/exam-changes

PMI CERTIFICATIONS
https://www.youtube.com/watch?v=Vs9aQINOGMo

IS HAVING A PgMP CERTIFICATION WORTH IT?
https://www.youtube.com/watch?v=AToqJDbhm7A

PMP OR CAPM? WHICH CERTIFICATION IS RIGHT FOR YOU?
https://www.youtube.com/watch?v=Uph5mQffoZE

Top 5 reasons why you should not get PMP Certified! | Cons of PMP Certification



In this video, we discuss in detail the 5 reasons not get yourself PMP Certified,

1. It is an expensive certification

2. PMP preparation is time consuming

3. Certification requires PDUs to stay valid

4. PMP teaches you just one of the many ways of managing projects

5. PMP certification is not a guarantee that you are a good project manager

PMP CERTIFICATION INFO AND FAQs

https://www.youtube.com/watch?v=iQylrWVQmrM&list=PLLRADeJk4TCLhrtHOEB3wG6CYtNC9EA7s